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Inhaltsbereich: Institut für Arbeitsmarkt- und Berufsforschung

Data Access: Scientific Use Files

Scientific use files (SUF) are factually anonymous datasets offered to researchers of scientific institutions for analysis.

Please note that some datasets are availablev as SUF as well as weakly anonymous versions, which can be analysed via on-site use or remote data access. For data confidentiality reasons, the SUFs contain fewer and further aggregated variables.

How to apply for the data?

How to modify an existing agreement?

Data use for students

Publishing the results

What to keep in mind when the contract period ends?

Confidentiality

How to apply for the data?

Make an application

To apply for a SUF please fill in the request form. After completing the form, please send your request as a Word document by e-mail to the FDZ (iab.fdz@iab.de). Please note that requests which are not submitted as Word documents will not be processed. An information sheet is available to help you fill in the request form.

Request form SUF

Information sheet

After verification of the data request documents the FDZ decides whether the researcher shall be granted permission to use the data.

Use Agreement

If permission is granted the user is sent the data use agreement, which has to be filled in, signed and sent back to the FDZ (in duplicate and in hard copy).  Afterwards the Scientific Use File may be downloaded from an exchange server via a secure internet connection by the user.

Installation guide to import a certificate

How to modify an existing agreement?

In the case of existing agreements, amendments concerning the following aspects can be incorporated via a supplementary data use agreement:

  • Project end
  • Data requirement
  • Address of the premises where the data are held and processed
  • Data security concept
  • Inclusion of further members of staff

Request form amendments

Information sheet

Changes in the contents of the project and changes of the institution conducting the research or amendments after the contract has expired require a new request for data use.

Data use for students

Students may also use Scientific Use Files in the context of their theses or dissertations. In this case the faculty responsible for the student is to submit the request for data use. The SUF may then be used by the student on the faculty premises only. Students who are employed by a scientific research institution may also use the SUF there after consultation with their employer. A separate request is to be submitted for each thesis/dissertation.

Publishing the results

Researchers’ publications based on FDZ data must include a reference to the used datasets.

Citation of the data in publications

One copy of every publication must be submitted to the FDZ.

What to keep in mind when the contract period ends?

The use of the data is limited to the duration of the use agreement. Thereafter, all extracts and copies of the data have to be deleted. A confirmation of data deletion signed by either the institution’s head or data protection officer must be submitted to the FDZ.

Form “data deletion”

Confidentiality

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